Nowadays choosing the best office suite that satisfies all your business requirements is not easy. Depending upon the requirements the charges vary for each suite. There is more to Microsoft 365 for business than it appears. The are plenty of business solutions available in Microsoft 365 to assist manage everything with strong security features.

How do Microsoft 365 boost productivity?

Every workplace in the current day uses technology to boost employee productivity, boost work efficiency, and quicken business procedures. Microsoft 365 especially focuses on productivity improvements and reduces repetitive tasks. Cloud-based apps in Microsoft 365 help employees get their work done faster.

The Microsoft 365 services increase productivity and provide a streamlined interface according to the modern workspace. It offers employees the option to work remotely and gives them exclusive benefits in a competitive market.

Below is the list of powerful apps in Microsoft 365 to boost the productivity of a business.

Top Microsoft 365 services every business needs.

1. Microsoft Teams

Teams is a collaborative chat-focused workspace that gathers all the required tools in one location for you and your co-workers to collaborate on projects, and get ideas, across departments, and groups, for conversations. Teams are the front-end to Sharepoint, those who are familiar.

Teams integrate all of Skype’s business features that include chat, video, and audio conferencing. It gives users the option to personalize their file-sharing and app integration experiences. You can easily create a space in Teams where your co-workers can quickly make discussions and locate and manage files both internally and externally.

2. Microsoft Power Apps

They are the collection of apps, services, and data platform that offers a quick development environment for creating unique apps according to the business requirements. Power apps can be used to build both mobile and web applications as well as apps to integrate with services like Teams Dynamics 365 and Sharepoint.

These offer robust business and workflow features to convert manual business processes into automated ones. Power apps enable expert developers to programmatically interact with data and metadata, apply business logic, and link with external data.

3. Microsoft Forms

With Microsoft Forms you can quickly create unique knowledge checks, polls, questionaries, and registrations. You can also invite others to respond to the design of the form using a web browser or mobile device. Built-in analytics can be used to access responses once it is submitted.

Data from forms and results can be easily transferred to Excel for more analysis. Many institutions, companies, and government agencies use Microsoft Forms to collect the data they need and produce real-time reports.

4. Microsoft Planner

The Microsoft 365 Planner is a task management tool that integrates with most of the other collaboration tools to quickly develop and manage projects or other initiatives. Planner is in the middle between simple personal tasks management like Outlook and complex portfolio management.

You need software that offers a variety of task management tools such as Gantt charts, kanban boards, task lists, and calendars, which are simple to use and affordable if you want to have a fully complete project management experience.

5. OneDrive

It is a combination of different technologies that offers file sharing, file synchronization across devices and enables co-authoring. You can keep your file in the cloud, where you have access to them from anywhere at any time instead of storing files on local file servers which offers restricted capabilities for file sharing and data protection.

Each user in OneDrive has 1TB of initial file storage space. The user’s files are always private, sharing them with internal and external users is simple and does not require extensive training.

6. Power BI

It is Microsoft’s technology-driven business intelligence tool that analyses and visualizes raw data to provide knowledgeable information. It brings together business analytics, data visualization, and best practices to support an organization’s decision-making data.

Power BI enables you to share insights and visualize data. It transforms data from different sources to create dynamic dashboards and business intelligence reports.

7. Yammer

It is an enterprise social networking solution that enables users from an organization to interact with others both inside and outside the organization, share ideas and collaborate with them.

All Yammer users are recognized by their email addresses and maintain connections inside the network. Improve teamwork, it also provides a variety of tools within the system.

Broaden your Business horizons with Microsoft 365 services

Adding Microsoft 365 tools to your business can help in saving more time and effort. All the data will be protected with Microsoft’s comprehensive set of security features.

Sapizon Technologies is the leading Microsoft 365 Managed Service Provider to design, implement, and manage organization-wide collaboration.

 

 

In the business world, teamwork plays a key role. One of the primary goals of every digital workplace is collaboration and communication. The Microsoft 365 services enhance productivity, improve employee satisfaction, and accelerate innovation to manage businesses.

Microsoft 365 cloud solution is particularly developed for businesses in various fields. The complete management of data, security, and private social media is managed by them. The package offers complete software solution to manage a teamwork.

Collaboration Tools

Every organization’s digital workplace depends on enabling collaborative services. With Microsoft 365, there is a vital number of collaborative tools to enable collaboration. There are various collaborations and communication take place in an organization frequently.

The collaborations take place for teams, online meetings, customer workshops, project meetings, etc. Support for different collaborations Microsoft 365 brings down various technologies to support the digital workplace.

Why are the Collaboration tools important for the digital workplace?

Collaboration tools build a strong channel between the employees to share information efficiently anywhere at any time. The collaboration tools keep the teams connected along multiple platforms.

Collaboration tools are a boon for employees working remotely as it offers flexibility and helps them in improving productivity. An efficient collaboration technology plays a key element in boosting the success of a business.

Importance of Collaboration tools

1. Enhance the efficiency and productivity of a team

Many of the works can be automated and the business procedures are streamlined using Microsoft 365 collaboration tools. When some of the work is automated, then the employees get more time to concentrate on other work to improve the efficiency of the organization.

The collaboration tools give more time for the employees to concentrate on their project brainstorming rather than focusing on tasks that can be automated.

2. More time for creativity and innovation

Technology innovations are growing day by day adapting to the rapid innovation environment is one of the crucial points in an organization.

Concentrating and getting suggestions from various levels with spreading discussions helps the way work gets better. Modernizing the collaboration technology will pave way for conducting efficient delivery.

3. Improvised communication

The workplace becomes more connected with the collaboration tool. It is particularly suited for employees working from different locations, which is become common in a hybrid work environment.

It will improve the team’s communication abilities and minimizes the possibility of co-workers missing important email and updates. This guarantees that everyone is connected and working on a project are the same page.

4. Save time and cost

In the workplace, more amount of time is wasted on administration, reading, and responding to emails. A collaboration tool can ease the work of an employee by making things quick.

Collaboration tools help the employees work together on a single document in real time by implementing document collaboration solution. By this more amount of time and money is saved for both the employees and the organization.

5. Easier workflow

Tracking workflows is quite simple and less confusing with online document collaboration. Editing the document back and forth with different versions was difficult earlier.

The email mess can be avoided by digital document collaboration. In a project, the team can collaborate on the same document at once. The document’s recent version will be accessible to the entire team, and it is also easy to view and update older documents.

Different types of Microsoft 365 collaboration tools

These collaboration tools will offer multiple applications and tools to boost the productivity.

1. Microsoft Teams

It is a chat-based tool that helps your team to interact and collaborate instantly. It assists your team to stay connected even when they are working anywhere in the world. It offers various features like document sharing, collaboration, one-to-one chat, team chats, video conferencing, etc.

It is also an integrated platform for all teamwork as it relates to other Microsoft apps like OneNote, Microsoft Planner, Zoom, and many others.

2. One Drive

It is Microsoft’s cloud storage platform. It is integrated with most Microsoft 365 tools. Real-time co-authoring, sharing, offline access, and device syncing are its features.

For instance, you may amend a document while you are using the mobile and then go to your desktop to continue working.

3. Yammer

It is a social networking site that enables you to interact with others both inside and outside the organization, share ideas and collaborate with them.

All Yammer users are recognized by their email addresses and maintain connections inside the network. Improve teamwork, it also provides a variety of tools within the system.

4. SharePoint

SharePoint is a document management and collaboration platform to bring teams together. This tool makes it simple for different teams to access the files and collaborate.

Share Point serves a secured place to access, store, organize and share information among teams any time anywhere. This makes it possible to work on single file in real time.

 Choose the right collaboration tool in Microsoft 365 to enhance communication.

Microsoft 365 collaboration tools assist businesses in creating and managing complex operations from anywhere in the world. Microsoft collaboration tools make it easier to collaborate even among small, medium, or large organizations.

Sapizon is one of the leading Microsoft 365 Managed Service Providers to design, implement and manage organization wide collaboration.

 

Microsoft 365 adoption is growing at a faster pace in both small and large organizations. The shift to remote work culture after the pandemic has made slow adopters eventually adopt the cloud. Migration to M365 involves lots of benefits for the organizations which include collaboration, security, flexibility, accessibility, and integration.

Why migrate to Microsoft 365?

It comes with a bundle of security features that can only accessed through SSL/TSL encryption. So, the application and files cannot be accessed by an unauthorized entity. It consists of

• Antivirus protection and spam filtering for email.
• Up-to-date antivirus signatures.
• Microsoft Trustworthy Computing security measures.

How to migrate your business to Microsoft 365

Businesses can earn a lot by migrating from the current IT system to Microsoft 365. The Microsoft 365 services enhance collaboration, increase security, and give access to a variety of powerful productivity tools. Here are the points to be considered while migrating.

• Spend time planning how to transfer your data and applications to Microsoft 365 before the start of the migration process.
• There are various plans available in Microsoft 365 to meet various business needs. Consider the number of users and the kind of workload that need to be migrated before selecting the package.
• Workload should be prepared before migrating to Microsoft 365. The data need to be cleaned and organized. The upgrading application also needs to be completed before starting the actual process.
• The Microsoft FastTrack assists you in organizing and carrying out to move to Microsoft 365. This service offers a variety of tools and resources to help in migration.
• It is crucial to test and confirm that all services are functioning well after migrating to Microsoft 365. This will help in identifying the problems and fixing them before the business gets prepared for Microsoft 365.

Benefits of migrating your business to Microsoft 365

Even though migrating to Microsoft 365 is complex, but still has so many benefits to offer businesses.

1. Convenience of remote work

Many businesses have recently started working from anyway using Microsoft Teams. Through remote work, professionals get more time to complete their work on time. In such cases, businesses need to provide virtual teams an access to tools and technology for remote working.

Microsoft 365 is completely cloud-based, and the users can work productively from whenever and wherever with a sturdy internet connection.

2. Enhanced Security

Microsoft 365 offers high security where the defender contains the tools to find the email containing malware and promptly halt the delivery. It also prevents access from unsecured Wi-Fi networks.

With multifactor authentication, the users can validate sign-in attempts using different verification methods. Prevention of data loss is prevented by applying sensitive labels to specific users, groups, and content.

3. Scalability

Microsoft 365 is highly scalable and grows according to business requirements. It can offer all the tools, resources, and services for a business to function efficiently.

It is also quite simple to get started since it enables users to combine and match different business applications to develop a custom type of solution for addressing company demands.

4. Cost-effectiveness

Microsoft 365 subscriptions enable you to budget for business purposes without worrying about hidden pricing issues. The addition of new features and managing upgrades are easy with Microsoft 365.

Choosing the right migration that is best suited for your business will help in a successful migration to Microsoft 365.

5. Integration

Microsoft 365 is connected to all well-known applications like Outlook, Powerpoint, and Excel. This integration allows editing the documents from any web browser.

There are also other tools to improve communication and collaboration like Exchange Online, Sharepoint Online, Yammer, and OneDrive for businesses.

Bottom Line

Microsoft 365 offers the best productivity tools to improve communication and collaboration for all size of businesses. Working with the right Managed Microsoft Partner helps in the smooth and effective migration of your business.

Managed Partner has the necessary tools and resources to migrate the data and applications without any hindrance. A lot of time and money can be saved when collaborating with a managed partner.

Sapizon Technologies is a leading Microsoft 365 Managed Service Provider, helping businesses to achieve their business goals using M365.

 

In today’s fast-paced hybrid workplace environments; productivity, efficiency, and connectivity are crucial for every business. Productivity tools allow employees to do their jobs more effectively and quickly from anywhere.

Office 365

Office 365 was first introduced as a subscription-based service for creating a better workspace which includes tools like Word, Excel, Powerpoint, Exchange, Teams, Sharepoint, and more. It stores all the files in the cloud and can be viewed with an internet connection and accessed from any location. Office 365 offered different plans according to size of business and needs. One Drive integration with Office 365 became the major feature.

Microsoft 365

Microsoft Office 365 is a suite of productivity software, collaboration tools, and cloud-based services for better management. Microsoft Office 365 was first launched in March 2020 and the consumer plans of Office 365 were rebranded as “Microsoft 365” which includes Office 365, Windows, and several security services.

Microsoft 365 suite gives access to all Office apps like Word, Powerpoint, Outlook, Excel, and more. It also can be cross installed across different PCs, Macs, Android & iOS devices. It also gives access to 1TB of additional OneDrive storage.

Main Features of Microsoft 365 Services

1. Easy collaboration with the team

Microsoft 365 allows easy collaboration of documents in real-time. The team can access the document and work which is uploaded in OneDrive and SharePoint.

The team can access and share documents, spreadsheets, and presentations with anyone in the organization. Online-chat, real-time video calls, email through Outlook, and teams for virtual meetings.

2. Secure Data storage

The package comes with built-in security features like advanced virus protection and two-factor authentication. The Microsoft 365 toolkit protects the data from cyber threats and malicious links by continuously scanning it.

Microsoft Defender protects the data from potential threats and cyber-attacks.

3. Send links, instead of files

With Microsoft 365 you can directly upload files to OneDrive and get the shareable link to give anyone. Team can make changes in the file in real time and track the changes.

This feature overcomes the file size limitation that most email hosts have. Just include the shareable link to send to anyone.

4. Access files anywhere

All the files and files can be accessed from anywhere at any time with a sturdy internet connection. Files, instant messages, and online meetings can be done from anywhere and from any device.

All you need is an access to the workspace to collaborate with the team, users, and clients. PowerApps-based applications like Planner, SharePoint, and OneDrive interact with each other even through a mobile device. These apps aid in completing the work rather than how connected and effective you are.

5. Automatic updates

Microsoft 365 offers the latest version of Office 365 apps with recent security upgrades. The suite gives automatic updates as a part of a subscription with no extra costs.

It is the ideal choice for all types of companies if you want to increase your productivity and efficiency.

What benefits do Microsoft 365 services offer your Business?

If you want to succeed in your business? Then Microsoft 365 adoption can provide significant benefits over your Business.

1. Boosts Productivity

Microsoft 365 helps in increasing productivity by giving one single point access to all tools and resources without having multiple accounts and passwords which are very difficult to manage.

Creating and sharing documents, accessing your calendar, and other tools from anywhere. This will improve the productivity of the employee. With security and control, employees can work on only the crucial part of the business.

2. Easy sharing with the cloud

The enhanced user interface and connection with Microsoft 365’s cloud-based SharePoint make it simple to manage documents in cloud-based libraries and provide easy document sharing.

Microsoft 365 integrates Microsoft Teams with SharePoint online to communicate with employees while managing and creating documents. It is simple to instant message a colleague using the built-in teams tools when an employee has queries about creating or using a document.

3. Enhanced Mobile Access

Employees can stay productive even on traveling, on-site, and remotely with cloud-based Microsoft 365 tools through mobile phones.

PowerApps are used on mobile phones to easily interact with each other. PowerApps allows us to focus mainly on the business objective.

4. Optimize the workflows

The way consumers use Microsoft 365 productivity tools is transforming the work culture. It is the combination of multiple tools like Excel, PowerPoint, OneNote, Microsoft Teams, Skype, and Windows OS.

The security email, compliance, and advanced analytics includes in the subscription. It also serves as an effective business tool for accounting, HR, sales, and marketing.

5. Cost-effective

Microsoft 365 is the best cost-effective solution for small, medium, and large organizations as it balances the budget. The organization can use the fund for future investments and training employees.

With less cost, it guarantees the best services to the clients and helps in building a strong brand.

Is Microsoft 365 the ideal solution for all Businesses?

Yes, Microsoft 365 is an ideal solution for small, medium, and large businesses for increasing productivity and efficiency. It offers the complete package for businesses based on their needs and offers numerous benefits than any other platform. Microsoft 365 is a unified platform for users to experience set of productivity tools.

Sapizon Technologies is a leading Microsoft 365 Managed Service Provider dealing in M365 Consulting, Migration, Audit, Deployment etc.